Your privacy is important to us. This Privacy Statement explains how the Village of Rushsylvania collects, uses, and protects your personal data when you visit our website, in accordance with applicable data protection laws.

1. What Data We Collect

We are committed to collecting only the minimum amount of personal data necessary to provide our services. This may include:

  • Your name and email address (if you contact us or subscribe to updates)

  • Feedback or forms you submit (e.g., for community surveys or public consultations)

  • Basic technical data (e.g., your browser type and IP address) for security and functionality

We do not collect sensitive personal data unless explicitly required and with your clear consent.

2. Why We Collect Your Data

We collect data only for specific and legitimate purposes, such as:

  • Responding to your inquiries or requests

  • Sending community alerts, newsletters, or meeting notices (with your consent)

  • Improving website functionality and security

We do not use your data for profiling, marketing, or share it with third parties without legal basis or your explicit permission.

3. Consent and Consent Records

Where consent is required, we will ask for it explicitly and record your preferences. You may:

  • Opt in to specific communications

  • Withdraw your consent at any time by contacting us or using provided opt-out links

All consent records are securely stored and reviewed regularly to ensure they remain valid.

4. Your Rights (DSR – Data Subject Rights)

You have the right to:

  • Access the personal data we hold about you

  • Rectify inaccurate or incomplete data

  • Erase your data (“right to be forgotten”), where applicable

  • Restrict or object to certain types of processing

  • Withdraw consent at any time

To exercise your rights, contact us at: Conatact Us

We aim to respond to all DSR requests within one calendar month.

5. Data Minimization and Retention

We follow the principle of data minimization by:

  • Collecting only what we need

  • Retaining it only as long as necessary for its purpose

  • Regularly reviewing and securely deleting outdated or unnecessary data

6. Security Measures

We use technical and organizational safeguards to protect your data, including secure servers, access controls, and encryption where appropriate.

7. Contact Us

If you have any questions or concerns about your data, please contact:

Village Mayor
Email: [email protected]
Phone: (937) 404-1009

This Privacy Statement may be updated to reflect changes in legislation or our services. We recommend checking this page periodically.